Privacy Policy

We hate it when companies abuse our privacy just as much as you do, so we strive to be responsible about protecting your privacy.

 

What We Do With Your Information

We only use the information you give us to provide the services you expect of us. For most attendees, this means receiving one or two confirmation e-mails after pre-registering for the convention.

We’ll only contact you directly if we have a specific reason to do so. For example, we may e-mail you if there’s a problem with your registration. And, of course, we’ll send you occasional e-mails if you’ve signed up for our opt-in mailing list.

We’ll never sell or share your personal information with a third party. Full stop. End of story.

 

What Information We Collect

We’ll only collect as much information from you as necessary to provide the services you expect of us. We occasionally ask for additional information to help us understand our demographics a bit better, but these requests are always optional and the information is never shared with anyone outside of the convention.

Our Website

Our website platform, Squarespace, sets some cookies to track user behavior and provide us with basic, anonymized analytics about how visitors use our website. This information can’t be used to identify anyone and it’s not shared with any other companies. Please see Squarespace’s cookie policy and privacy policy for details on what information they collect and how they use it.

Our website contains third-party embedded fonts from Adobe Typekit and Google Fonts. Because of the way that these fonts are delivered to your browser, neither service creates any cookies when you load the fonts. Moreover, because most browsers will cache the fonts once they’re downloaded, these font requests will generally only be made, at most, once per visit to our website. Please see Adobe's font privacy policy and Google Fonts’ FAQ for details on what information they collect and how they use it.

Our site doesn’t use any third-party social icons, so companies like Facebook and Twitter can’t track your visits to our website. We don’t use any third-party analytics tools, so companies like Google don’t get detailed information about what you’re looking at on our website. We limit the number of third-party widgets we use on our website as well. We have an embedded map from Google Maps on our Hotel page and we may occasionally use embedded media widgets (e.g. YouTube videos) in blog posts and elsewhere on our site.

Online Registration

We require a full name (first and last) for each attendee registered through Eventeny, our online ticketing system. We also require the e-mail address of the person performing the transaction so we can send confirmation of the order. Please see Eventeny’s cookie policy and privacy policy for details on what information they collect and how they use it.

Additionally, certain badge types require more information for us to fulfill the order. For example, a VIP badge comes with a custom badge label and a T-shirt, so we require a name to put on the badge and a T-shirt size.

Our Newsletter

We maintain an opt-in mailing list using MailChimp to share updates about the convention, but we will never add your e-mail address to our mailing list without your consent and you can unsubscribe at any time with one click. Please see MailChimp’s privacy policy for details on what information they collect and how they use it.

Staff Members

We collect a variety of information when someone joins our staff, some of which is sensitive. Access to this information is limited exclusively to senior convention staff and the information is only used in relation to staffing duties.

Among other things, we request information about food allergies for our on-site meal plan in the Staff Suite. We also request information about any medical issues or disabilities our staffers might have so that we can try to accommodate their needs as best we can.

Other Convention Participants

We have a number of other ways that people participate in Colorado Anime Fest beyond being an attendee. These include:

  • applying to be a volunteer;

  • applying for a Vendors’ Hall booth;

  • applying for an Artists’ Alley table;

  • applying to run a panel;

  • applying to participate in the Costume & Cosplay Contest;

  • applying to participate in the AMV Contest;

  • applying for an Industry Row table;

  • applying for Press Credentials; and

  • applying for Photographer Access credentials.

In each of these cases, we collect only enough information for each person’s potential participation. The information collected varies, but it generally includes a name and e-mail address, in addition to information specific to that means of participation.

 

This policy text is licensed under the CC0 public domain license.