Rules and Policies


At COAF, our main goal is that you have fun! We don’t want to be a con all about rules and don’t want to have any more than necessary. You can help by following these simple policies to ensure everyone has an enjoyable convention.

• Always wear your badges visibly and hang on to them at all times while on the convention floor. • Have questions? Ask at Ops or speak to Convention Response Team (CRT) staffers.

On this page:

  • Autographs
  • ADA Accommodations
  • Anti-Harassment Policies
  • Camera and Media Devices
  • Violations and Consequences
  • Cosplay
  • Props

 

AUTOGRAPHS

  • All COAF guests will sign at scheduled sessions. The first autograph at a scheduled COAF autograph session is always free with your valid convention membership. Guests may sell optional prints, and/or charge for multiple autographs, photos or recordings to help keep the line manageable. Every guest is different, so don’t be afraid to ask.
    • Steve Blum will be the following: first autograph on fan-supplied item: FREE; second autograph: $20; recordings: $40; photo/selfie with: $10.
    • Mary Elizabeth McGlynn will be the following: first autograph on fan-supplied item: FREE; second autograph: $20; recordings: $20; photo/selfie with: $10.
  • If you require special accommodations while waiting in line, please ask the line attendants. COAF is committed to equal, accessible access for all.
  • Staff may impose limits on the amount of autographs allowed.
  • Guests may also sign at vendor tables. Those are not official COAF signings and may require additional costs.

 

AMERICANS WITH DISABILITIES ACT (ADA) ACCOMMODATIONS

Here at Colorado Anime Fest, our goal is for all attendees to have a fun, accessible weekend.
If you require assistance for you or a loved one, please ask a staff member or inquire at Con Ops.

Some of the services we’re prepared to provide:
• Line Assistance
• Advanced seating assistance
• Additional assistance as in necessary and available

The Renaissance Denver Stapleton Hotel has the following ADA accommodations:
• Wheelchairs, elevators, ADA-accessible bathrooms and parking.
• Service animals are permitted within the hotel and convention grounds

We will allow advanced event seating for persons in need as well as one assisting companion. To utilize this assistance, please ask the line attendant at the event door. Assisting companions must have a valid convention badge. All ADA persons and their companions must be of age to enter 18+ panels. This is first-come first-serve and based on room capacities. You must request at least 15 minutes prior to panel start to ensure we can accommodate you.

We understand the complexities of what may constitute special needs, but please remember it’s not always easy for a busy staffer to realize when assistance is needed. If a staffer asks for more details, it’s to better understand your situation and how we can be of assistance. Please help us help you!

 

ANTI-HARASSMENT POLICY

COAF is dedicated to providing a harassment-free conference experience for everyone, regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age or religion. Harassment includes, but is not limited to: abusive verbal comments; sexual images in public spaces; deliberate intimidation or stalking; unwanted photography/recording; being disruptive; inappropriate physical contact; unwelcome sexual attention; encouraging any of the above. Participants asked to stop any harassing behavior are expected to comply immediately. If they fail to do so, we retain the right to take action, such as warning the offender or expulsion without refund. If someone makes you or anyone else feel unsafe or unwelcome, please report it as soon as possible to any staff member or Con Ops. We do not tolerate harassment of conference participants in any form. Our decisions are final.

 

CODE OF CONDUCT

Attendees must use common sense when understanding the rules of behavior, personal interactions, and respect for both private and public property. Behavior that is considered harassing or offensive will not be tolerated. Attendees, staff and other persons finding themselves in a situation where they feel their safety is at risk should locate the nearest security or staff member and they will be treated with the utmost urgency and expeditious manner to resolve that concern.

 

CAMERA AND MEDIA DEVICES

If you intend to charge attendees for photoshoots, we require you to purchase Credentialed Photographer Access. It’s only fair: Anyone financially profiting from our event and/or attendees must be accounted for via similar regulations as our vendors and artists. This credential will also grant you advance access and reserved seating to select cosplay events.

If you are planning on doing free photoshoots at COAF, you are welcome to pick up a complimentary credential from the Press & Industry table that will help alert attendees on your availability! It will read “FREE photoshoots”. Note that this ribbon does not include priority access to events. If you are a press outlet, we instead recommend you apply for a press badge.

Attendees must use common sense when understanding the rules of behavior, personal interactions, and respect for both private and public property. Behavior that is considered harassing or offensive will not be tolerated. Attendees, staff and other persons finding themselves in a situation where they feel their safety is at risk should locate the nearest security or staff member and they will be treated with the utmost urgency and expeditious manner to resolve that concern.

 

VIOLATIONS AND CONSEQUENCES

Attendees must use common sense when understanding the rules of behavior, personal interactions, and respect for both private and public property. Behavior that is considered harassing or offensive will not be tolerated. Attendees, staff and other persons finding themselves in a situation where they feel their safety is at risk should locate the nearest security or staff member and they will be treated with the utmost urgency and expeditious manner to resolve that concern.

 

COSPLAY

Per hotel policy; no shirt, no shoes, no service. In general, no ‘pink bits’ or ‘pointy bits’ should be showing OR depicted on your cosplay. We recommend tan-colored tape. 😉 Your costume should not be an adult-level PG-13 or rated R level.

No costumes depicting official government agencies such as American law enforcement nor current military uniforms are allowed.

Larger or bulky costumes within the convention and hotel must be able to fit through a standard doorway (36 inches) to ensure fire safety rules. If a costume grants poor visibility or ventilation, we request that the cosplayer keeps a handler available to escort him/her.

No costume props may cause smoke, odor or fog. If you want such a device for the cosplay competition, please speak with staff in advance and we will decide the device’s appropriateness.

 

PROPS

All props are to be checked in with CRT before they are allowed into the convention areas. CRT will peace bind any props. All registered props must be kept on the signee while on the convention floor at all times. If a prop should be loaned or shared with another attendee, both parties are responsible for the prop and both will be held accountable for any misconduct.

Violation of peace binding may result in immediate loss of prop privileges. It is the responsibility of the attendee to bring any prop back to security to re-bind if necessary.

Banned items
• Anything illegal in the state of Colorado or the United States.
• Any live steel weapons that do not have a sheath. “Live Steel” is any metal that can or does hold an edge.
• No projectile or firearms of any kind.
• If security deems a prop dangerous or harmful in any way, it will be banned from the grounds. This will be determined on a case by case basis.
• Metal items used for costumes are not allowed to have sharp or pointed edges that could cause injury to oneself or others.

Allowed items
Live steel props that are properly sheathed and peace bound are acceptable. If item cannot be bound in any way to prevent it from being drawn, it will not be allowed. Nerf or airsoft guns that have a non-removable orange safety tip and do not look remotely real will be allowed, following the conditions that the trigger mechanism will be peace bound and all ammunition is emptied from the device. Any blunt or wood props will be evaluated to determine if they will cause any risk. Any large items such as baseball bats, wooden swords, frying pans, etc. may be allowed conditionally. Any functional ammunition (real); such as arrows, must have tips removed and be zip-tied to their quiver or casing.